Workspace Definition

Workspaces allow System Administrators to grant or deny operators access to system physical components such as gateways, sites, relays, etc. Workspaces are defined according to the type of tasks the operators will be allowed to perform in EntraPass; creating and editing items, viewing components, printing lists or reports, etc. Operators who are assigned a given workspace will not be able to see nor modify EntraPass components that are not selected in that workspace definition. Workspaces can also be used by operators to discriminate the information they want to view on screen. For example, a System Administrator who has access to all components of the EntraPass system may want to view only specific components. In that case, the System Administrator can define a specific workspace for that environment and work within those parameters.

NOTE: There is only one default Installer workspace created when you install EntraPass for the first time.

Workspace Filtering

•   Hierarchical filter : items in a list will be displayed according to the item selected in the level above. For example, when selecting a specific site (parent), the system will automatically adjusts itself to display only the corresponding controllers (children). And if you select a specific controller (parent), the system will adjust itself to display only the corresponding doors (children), and so on.

NOTE: If a tab is empty, verify that you have selected components from it’s parent.

•   Once you have selected the Hierarchical filtering mode, it will remain activated under all tabs.

Selecting EntraPass Applications

This feature allows you to select the applications that will be available to an operator who is assigned this workspace. In the following example, the workspace (Administrator) will not view messages sent by the EntraPass SmartLink application because it is not assigned to their workspace.

1 - From the Workspace tab, select the workspace you want to define or edit.

NOTE: When an operator is allowed to use the “Network alarms message desktop (Desktops menu), only alarm events originating from the EntraPass applications and components of the applications that are selected in this window will be displayed. The workspace definition acts as a filter for the “Network alarms message desktop”.

•   Select All EntraPass applications  if you want all the displayed applications to be available to the operator who is assigned the workspace

•   You can also select individual EntraPass applications from the displayed list.

2 - Save your modifications.

Defining Gateways and Sites

1 - Move to the Gateway and Site  tab to select the list of gateways and sites that will be available to an operator who is assigned the workspace.

•   Select All gateways and sites  if you want all the displayed gateways and sites to be available to the operator assigned to this workspace.

•   You can also select individual gateways and sites from the displayed list.

2 - Save your modifications.

Defining Schedules

1 - Move to the Schedule tab to select the list of schedules that will be available to an operator.

•   Select All schedules if you want all the displayed schedules to be available to the operator who is assigned this workspace.

•   You can also select individual schedules from the displayed list.

2 - Save your modifications.

Defining Controllers

1 - Move to the Controller  tab to select the list of controllers that will be available to an operator who is assigned the workspace.

•   Select All controllers  if you want all the displayed controllers to be available to the operator who is assigned this workspace.

•   You can also select individual controllers from the displayed list.

2 - Save your modifications.

NOTE: When you select a controller, you also select all the components defined “under” or related to the controller (i.e. doors, relays, inputs, outputs). Make sure that you have also selected the gateway ( Gateway   and   Site  tab) for which the selected controller is defined. If the gateway is not selected, the controller will not be available even if it is selected in the list.

Defining Doors

1 - Move to the Door  tab to select the list of doors that will be available to an operator who is assigned this workspace.

•   Select All doors  if you want all the displayed doors to be available to the operator who is assigned this workspace.

•   You can also select individual doors from the displayed list.

2 - Save your modifications.

Defining Relays

1 - Move to the Relay  tab to select the list of relays that will be available to an operator who is assigned the workspace.

•   Select All relays  if you want all the displayed doors to be available to the operator assigned this workspace.

•   You can also select individual relays from the displayed list.

2 - Save your modifications.

Defining Inputs

1 - Move to the Input  tab to select the list of inputs that will be available to an operator who is assigned the selected workspace.

•   Select All inputs if you want all the displayed inputs to be available to the operator assigned this workspace.

•   You can also select individual inputs from the displayed list.

2 - Save your modifications.

Defining Access Levels

Associating specific access levels to a workspace allows you to control the access levels that an operator can define or modify. For example, a security guard may have the right to issue cards that are valid for a given door or access level only.

1 - Move to the Access level  tab to select the list of access levels that will be available to an operator who is assigned this workspace.

•   Select All access levels  if you want all the displayed access levels to be available to an operator who is assigned this workspace.

•   You can also select individual access levels from the displayed list.

2 - Save your modifications.

NOTE: Make sure that you have also selected the gateway for which the selected access level is defined. If the gateway is not selected, the access level will not be available even if it is selected in the list.

Defining Card Types

This feature restricts the operator action. In fact, card types that are not selected in this menu will not be available to an operator when creating or editing cards. For example, you may decide that an operator with the Guard workspace will not be able to issue a specific card type such as Security. To do this, select the Guard workspace, then uncheck Security when filtering card types for the Guard workspace.

1 - Move to the Card type  tab to select the card types that will be available to an operator who is assigned the selected workspace.

•   Select All card types  if you want all the displayed card types to be available to the operator assigned this workspace.

•   You can also select individual card types from the displayed list.

2 - Save your modifications.

Defining Card Access Group

This feature gives operators access to specific card access groups for batch operations according to their workspace.

1 - Move to the Card access group  tab to select the list of card access groups that will be available to an operator who is assigned this workspace.

•   Select All Card access group  if you want all the displayed card access groups to be available to the operator who is assigned this workspace.

•   You can also select individual card access groups from the displayed list.

2 - Save your modifications.

Defining Reports

This feature gives operators access to specific reports according to their workspace. For example, a System Administrator may have access to all the reports that can be generated whereas the Guards’ Supervisor may only have access to all Guard Tour related reports. The reports will be generated from the Archived Message list on the workstation desktop. Once the reports have been assigned to workspaces, operators will only have access to reports that correspond to their workspace.

1 - Move to the Report  tab to select the list of reports that will be available to an operator who is assigned this workspace.

•   Select All reports  if you want all the displayed reports to be available to the operator who is assigned this workspace.

•   You can also select individual reports from the displayed list.

2 - Save your modifications.

Defining Graphics

1 - Move to the Graphic  tab to select the list of graphics that will be available to an operator who is assigned the workspace.

•   Select All graphics  if you want all the displayed graphics to be available to the operator assigned this workspace.

•   You can also select individual graphics from the displayed list.

2 - Save your modifications.

Defining Operators

For security reasons, an operator can see and change another operator’s rights. Use the Operator tab to limit the possibility for an operator to see, edit or delete another operator.

1 - Move to the Operator tab to select the list of operators that will be available to an operator who is assigned the workspace.

•  Select All operators or individual operators from the displayed list.

2 - Save your modifications.

Defining Badge Layouts

1 - Use the Badge Layout tab to determine which badge layout will be available for a given operator who is assigned the workspace.

2 - Move to the Badge Layout tab.

•  Select All badge layout or individual badge layouts from the displayed list.

3 - Save your modifications.

Defining Workspaces

This feature gives operators access to information that pertains to specific workspaces according to other operators workspaces. For example, Guards in the system may have a workspace assigned to them according to the area they are patrolling and the type of information they can view and edit in EntraPass. The Guard’s Supervisor, however, must have access the information available to all the Guards working in his department. In that case the list of workspaces for the Supervisor will contain all the Guards’ workspaces defined in EntraPass.

1 - Move to the Workspace  tab to select the list of workspaces that will be available to an operator who is assigned the selected workspace.

•   Select All workspaces  if you want all of them to be available to the operator who is assigned this workspace.

•   You can also select individual workspaces from the displayed list.

2 - Save your modifications.

Specifying Security Level

The Security level tab in the workspace only limits the operators to select which security levels they can assign when creating/modifying operators.

1 - Move to the Security level tab to select the security level (s) that you want to assign that workspace. If you must create a new security level, see Security Level Definition.

•   Select All security levels if you want to assign them all to that workspace.

•   You can also select individual security level from the displayed list.

2 - Save your modifications.

Defining Video Servers

The video server list allows you to assign or limit operator access to specific video servers and cameras. For example, even if a workspace level allows access to a video server, you still have the ability to restrict access to a specific camera for that workspace. This feature makes it easier to define or modify permission for accessing a video server, a video view or other video menu items.

1 - Move to the Video server  tab to select the list of video servers that will be available to an operator who is assigned the selected workspace.

•   Select All video servers  if you want all of them to be available to the operator who is assigned this workspace.

•   You can also select individual video servers from the displayed list.

2 - Save your modifications.

NOTE: To   filter video views available to an operator, the operator’s workspace must have access permission to the video server associated with this specific video view. For example, if operators are granted access permission to a video view but their workspace definition does not give them access to the video server where the video view is defined, the video view will not be available to operators with this workspace.

Defining Cameras

1 - Go to the Camera tab to select the list of cameras available to an operator who is assigned the selected workspace.

•   Select All cameras  if you want all the cameras to be available to the operator who is assigned this workspace.

•   You can also select specific cameras from the displayed list.

2 - Save your modifications.

Defining Video Views

1 - Move to the Video views  tab to select the list of video views that will be available to an operator who is assigned the selected workspace.

•   Select All video views  if you want all of them to be available to the operator who is assigned this workspace.

•   You can also select individual video views from the displayed list.

2 - Save your modifications.

Defining Tasks

Associating tasks to a workspace allows you to control the tasks that an operator can define or modify.

1 - Move to the Task Builder tab to select the list of tasks that will be available to an operator who is assigned this workspace.

•   Select All tasks if you want all the tasks to be available to the operator assigned this workspace.

•   You can also select individual tasks from the displayed list.

2 - Save your modifications.

Defining Panels

Associating panels to a workspace allows you to control the panels that an operator can define or modify.

1 - Move to the Panel tab to select the list of panels that will be available to an operator who is assigned this workspace.

•   Select All panels if you want all the panels to be available to the operator assigned this workspace.

•   You can also select individual panels from the displayed list.

2 - Save your modifications.

Defining Panel Components

Associating panel components to a workspace allows you to control the panel components that an operator can define or modify.

1 - Move to the Panel Component tab to select the list of panel components that will be available to an operator who is assigned this workspace.

•   Select All panel components if you want all the panel components to be available to the operator assigned this workspace.

•   You can also select individual panel components from the displayed list.

2 - Save your modifications.

Defining Events

This feature is used to define the event messages that can be displayed to operators who are assigned the selected workspace.

1 - Move to the Events tab to select the list of events that will be displayed on an operator workstation.

•   Select the events you want to display for the operator who is assigned this workspace.

2 - Save your modifications.

Operators in Workspace

1 - For security reasons, an operator can see and change another operator’s rights. An additional tabulation was integrated under Workspace to limit the possibility for an operator to see, edit or delete another operator.

2 - From the System menu, select Workspace.

3 - Select an operator from the drop down list.

4 - Select the Operator tab. You will see a list of operators who can be seen by the selected operator in the Workspace drop down.